Only a small subset of business documents require frequent access; however, fast, reliable access to these most active documents is critical to delivering quality service. For many organizations, document management is fragmented, inefficient, and costly - involving a mix of paper and electronic records; active and rarely accessed documents; onsite and offsite storage; and multiple vendors. Only a small subset of business documents require frequent access; however, fast, reliable access to these most active documents is critical to delivering quality service. For many organizations, document management is fragmented, inefficient, and costly - involving a mix of paper and electronic records; active and rarely accessed documents; onsite and offsite storage; and multiple vendors.
Iron Mountain's document management solutions include options for managing active file rooms, document scanning and indexing, as well as a hosted repository, so that you'll have complete visibility and quick access to your most active business records.
Regain control and have the documents you need when you need them
There's tremendous value in an integrated solution. Today walls exist for many customers transitioning from physical to electronic processes. Let's start with the paper. A customer may have some onsite, some at Iron Mountain, and some elsewhere.
If paper needs to be scanned internally, employees need to be allocated to spend some or all of their time on that process where it is not a core function to the companies' goals and objectives. If a 3rd party scanning company is chosen, then the records need to shipped back and forward not only costing additional money for transportation, but taking time and creating risk in moving data unnecessarily. Once the electronic images are received back, they need to be stored somewhere, and building, supporting and maintaining an onsite repository will require more money and more people.
With Iron Mountain's document management solutions, the walls disappear and companies have a single vendor to help manage their transition to electronic processes. With an integrated solution, there is no unnecessary transportation. The record can be taken off the shelf in a record center, scanned and loaded it into an electronic repository, without that piece of paper ever leaving the building.
In addition, because Iron Mountain can uniquely offer intelligent scanning, costs can be greatly reduced. That's above and beyond transportation costs associated with moving paper between vendors. And because Iron Mountain can host the entire solution, the costs are spread out over a month-to-month basis helping a company optimize their budget.
Having Iron Mountain host these services also lets a company free up internal resources to focus on a company's core business.
Finally, as with all Iron Mountain services, a company can recognize the benefits of business continuity, knowing that in the unfortunate case that disaster hits, a company's records and information are still safe and accessible.
Iron Mountain Document Management Solutions:
Speed the transition to Electronic Document Management (EDM)
Effectively manage the total cost of storage and retrieval
Integrate the management of your physical and digital records
Enable fast, distributed and simultaneous access to records
Improve process efficiencies
Enforce consistency and compliance
Support disaster recovery strategies
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