Today, a human resource software system has become an indispensible tool for human resources departments all over the world. It is difficult to imagine a time before such a tool existed and management of employee, applicant, benefits, payroll and any number of other data points was done manually. Miles of files are going the way of the typewriter.
Human Resource Software System
Human Resource Software System for business large and small
Small to midrange businesses are being romanced with a wide variety of human resource software system offerings. Well known third party applications like Ascentis and Kronos are carving out their piece of the pie. They track payroll, personnel data and time-keeping. Software developers large and small recognize that the human resource software system is a primary component of a company’s technology infrastructure. Sage offers Human Resource Software System for a wide variety of business and has developed tools with small and midsized businesses in mind.
Microsoft Dynamics ERP has an HR module intended for medium-sized businesses. Oracle has its own ERP module to handle much HR functionality and has brought PeopleSoft and JD Edwards into the fold. SAPs HR and payroll modules are sophisticated, robust and well developed.
Human resource management is no small task. Volumes of information have to be managed and a human resource software system is an essential tool in doing that efficiently. In the United States, regulations regarding personal medical information dictate that paper records be minimized so that employee health information remains private and HR departments are legally responsible to be compliant with specific requirements.
Aside from the obvious data bits such as name and social security numbers for all personnel, there are benefits packages, HIPAA, COBRA, unemployment insurance, family status, disability, vacation, training and certifications, incentives, bonuses, the list goes on and on.
Payroll looks to HR records for time, attendance, tax information, deductions, and special programs and so on. The importance of a solid human resource software system cannot be understated and the needs increase as the company grows.
In some instances, the Human Resources function has been outsourced. Ceridian is a good example of a company making its services available as an external resource for Human Resources. Most companies still choose to handle the sensitive issues, themselves but many routine tasks are routinely being outsourced and companies like Ceridian exist to fill that niche.
Whether an organization retains all human resources duties or chooses to outsource it, a human resource software system remains a vital tool for successfully conducting business, effectively managing personnel records and employee benefits.
A company has done the research, taken the votes, made the decision and cut the purchase order-a new human resource software system will soon be in place. The executives who made the decision to go to a new software system have crunched the numbers and signed off on the expenditure based on a number of factors, not least of which is total cost of ownership (TOC) and projected return on investment (ROI) both of which have a major impact on the bottom line – profits.
The first step on the road to implementation and go live is taken. The technical people are toiling away, departments are gathering data and performing tasks prescribed by I.T. and implementation consulting staff, data is being cleaned up, automated conversions and transports planned. All is going according to plan, but what is that plan’s training strategy?
Human Resource Software System Training, money well spent
Employees are going to have to do things differently. Human resource personnel must learn how to use the software, get all they need from this new human resource software system with all the increased functionality that attracted them to the product. Payroll, employee benefits, workers compensation, certifications, training and holiday programs, picnics and parties all this information and more will be managed by the new human resource software system.
Training…adequate training is an essential component in any successful human resource software system deployment. Planning for a multi-day training course for those individuals who will be the primary users of the erp system is mandatory. Everyone who touches the system must know how to complete their designated tasks within the system even if it is only to enter their time into the system.
Whatever the case; train well and train fun. This is an excellent opportunity for team building and improving employee relations. Many employees may be reluctant to change the way they’ve been doing things for years and bringing them in to the fold in a positive manner can go a long way towards increased productivity and morale boosting.
Training can be done internally by business analysts or designated training personnel if an organization includes such individuals. It is worth it to a company introducing new HR software to spend the money to hire negotiate training into the purchasing agreement as a value-add.
Whatever needs to be done to make it happen, adequate training is not optional when looking to cut costs. Executives will be looking for ROI the minute new software goes live and training dollars are money well spent.
If you work in human resources, you’ve probably seen your workload increase significantly. There are so many new rules and regulations; health care changes, and employee issues that have to now be addressed. HR has traditionally been a heavy, paper based unit, but with Enterprise Resource Planning (ERP) and human resource management software you can forget about the paper chase. This software system will provide you with all of the support you need to work more efficiently, more effectively and smarter. This system will provide you with a platform of application modules for human resources, accounting, sales and marketing, supply chain management, manufacturing, planning and scheduling, you name it.
Human Resource Management made simpler
These application modules work together, to provide a streamlined approach to processing daily business tasks. The system is integrated, so that all of the application modules can communicate, collaborate, and share information in real time. You won’t have to run around and waste time seeking information; it’s available to you, right now. All of the application modules, other information and data are contained in one repository; this is your communications hub, where all staff can draw the tools they need to conduct business. And, because the system is automated as well, it will process business tasks much quicker than you are used to.
You can also bundle your human resource management application module with other applications, or you can place it as a stand-alone module. Since accounting and payroll are connected with HR, they are often placed on the same application module. This is a great convenience, and something you couldn’t get with out of the box software. Enterprise software is collaborative; it helps you to get more done, in less time. ERP software can also provide an employees portal, where workers can get some access to their personal information.
If you remember the days when you were using out of the box software to manage your human resources, you will certainly appreciate how far we’ve com with the addition of ERP online. Web-based software as a service is helping many small businesses enjoy the power of this software approach. The enterprise software system can improve outcomes across the, and give the type of intelligent reporting and analysis any business would appreciate.
Workflow and information flow can be more adequately addressed, coordinated, collaborated on and shared between staff, again, in real time. Can your human resource management software do that?
If you own a small to mid-sized business and are searching for software based business solutions to help you manage back and front office functions without breaking your technology budget, now may be an excellent time to begin an ERP software comparison if you haven’t done so already. An ERP software comparison can help you gain insight into the infrastructures that are currently available to a business like yours. Conducting a comprehensive ERP software comparison can also give you an overview of the modules designed to be run on each kind of architecture, and can help you decide which of these modules may be right for you.
As you begin your ERP software comparison, it may help to place available products and current market shifts into a context. The earliest integrated ERP software systems first appeared on the market landscape in the early 1990s and were designed for use in the manufacturing sector. These original ERP infrastructures, called MRPs or manufacturing resource planning software solutions, helped operations managers control scheduling and complex activities on factory shop floors. Early ERP/MRP systems allowed multiple departments to free themselves from separate isolated software platforms and run a wide variety of applications on a single standardized server architecture. This allowed departments to share software applications and it also made it possible for multiple users across a variety of departments to share access to the same databases and make updates to the data in real time.
ERP Software Comparison
Bottom line returns on early ERP systems were significant, but upfront implementations costs were also very high, and implementation involved a degree of risk, since the process sometimes ended in failure. But nevertheless, ERP systems became very popular both within and beyond the manufacturing sector. Before long, ERP software systems were adopted by large companies across all business sectors, as well as government offices and large university systems. Demand began to rise among smaller businesses as well, but most ERP systems and applications at that time were available only to large firms with very flexible technology budgets.
Eventually, market saturation began to occur at the high budget level, and providers and developers needed to stay competitive by turning their attention toward the smaller budget clients they could previously afford to ignore. At that point, ERP software systems and product offerings underwent a rapid evolution. Developers began in intense effort to scale and customize their product suites, and the market landscape gave rise to a variety of hosting solutions and software service providers who could help businesses cut costs on server maintenance. At this point, an ERP software comparison should reveal a wide proliferation of products and services designed to fit every budget. These software tools may help your business stay afloat during a difficult economic climate.